Privacy Policy

Update on: March 19, 2020

Welcome to the Professional Risk Managers’ International Association (PRMIA) website at www.prmia.org ("Website"). PRMIA is a non-profit corporation that provides information and resources to risk management professionals worldwide. Throughout the explanation of this policy, PRMIA is sometimes collectively referred to as "we" or "us" and is inclusive to its staff members, board members and volunteer leaders, extending to each chapter. Users of the Website are referred to as "you." This privacy policy ("Privacy Policy") applies to transactions and activities in which you engage, data gathered by the Website, e-mail communications between you and PRMIA, and the Website public forum, weblogs, job postings service, and other means through which you may communicate and/or post information.

PRMIA is committed to protecting your privacy. This Privacy Policy covers our treatment of personally identifiable information you voluntarily submit through your use of this website. This policy does not apply to the practices of companies or other entities that PRMIA does not own or control (see Your Acceptance of Our Privacy Policy). If you link to another website from the PRMIA Website, please consult that site's privacy policy.

This Privacy Policy describes the information we collect, why we collect it, and explains how it is used. By using the PRMIA Website, you agree to the collection and use of your personal information as described below. You also agree to abide by the terms described in the Terms of Use.

Table of Contents

Information Collection

PRMIA provides access to a multitude of services to PRMIA members and community members. PRMIA also makes available on its Website certain information to non-members. The information you voluntarily provide as part of the process of creating an account includes personally identifiable information such as name, address, email address, job title, employer, areas of professional interest, employment sector, and in addition, optional information you may provide includes your professional and academic experiences and photograph. In addition, account holders may voluntarily provide sensitive financial information such as credit card numbers, in registering for and purchasing courses, registering for events, registering for certification exams, purchasing books, or other financial transactions.

Current Personal Data you provide that we may collect and how it is used

  • Name (Membership requirement, personalized communications, identification, required for certification exam authorizations, course completion requirement, event registration verification)
  • Email (main contact with organization and used to log into the account. It is easy for the user to change this info or update their communication preferences at any time in their profile)
  • Address (Used for shipping products and notifying users of local events; required for certification exam authorizations; additionally, since PRMIA is international, this allows us to send relevant information to the user. It is easy for the user to remove this info or update at any time in their profile)
  • Phone (Second main contact point; requirement for certification exam authorizations)
  • Company (Identify which companies utilize our offerings, coordinate mass/group payments with employers, send more relevant information based on company profession, inform event and course planning, help facilitate community discussions, event registration verification)
  • Job Title (Identify which positions utilize our offerings, send more relevant information based on title, inform event and course planning, help facilitate community discussions and networking, event registration verification)
  • Industry (Send more relevant information based on their industry, inform event and course planning, help facilitate community discussions and networking)
  • Areas of Interest in Risk (Send more relevant information based on their interest, inform event and course planning, help facilitate community discussions and networking)
  • Start Date in Risk (Send more relevant information based on user career stage, inform event and course planning)
  • Photo area is optional and used in community area to assist with networking
  • Social Profiles are optional and used in in community area to assist with networking
  • Due payment information, including financial information such as credit/debit card and account numbers used to register or renew your membership.
  • Purchase information, relating to purchases made by members and non-members of event participation, books, reports, subscriptions either in-person or via our Site. Purchase information will include financial information as well as information concerning the content and time of the purchase.
  • Certification information, relating to certification programs, in which members are granted certification if they meet specified educational/employment experience requirements and/or pass an exam. This may include extensive information about the experience/performance of those certified or accredited. Where the certification concerns institutions or businesses, this may include similar information identifying employees and other members of staff including volunteers.

Personal Data we collect from you automatically

  • Technical information, including the Internet protocol (IP) address used to connect your computer or device to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
  • Information about your visit, including pages you viewed or searched for, page response times, download errors, bounces, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number; and
  • Location information

Personal Data we collect from others

We may receive information about you from publicly available and third-party databases or services that provide information about business people that we believe will help us identify provide products and services that may be of interest to you. We will obtain your consent before contacting you if required by the law of the country in which you are located.

Non-Personal Data

We collect information that is sent to us automatically by your web browser and we may use this information to generate aggregate statistics about visitors to our Site, including, without limitation:

  • IP addresses
  • Browser type and plug-in details
  • Device type (e.g., desktop, laptop, tablet, phone, etc.)
  • Operating system
  • Local time zone

We may use non-Personal Data for various business purposes such as providing customer service, fraud prevention, market research, and improving our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings.

How We Use Your Information

The information collected is used to facilitate your membership, to provide and facilitate the services you request, to customize your experience, to market certain services and events about which you may be interested or to connect you with members who share your interests. PRMIA does not share any of your personally identifiable information with any non-affiliate third parties for non-PRMIA purposes and non risk management industry related purposes.

Information Sharing and Disclosure

PRMIA shares information with its affiliates to the extent needed to process your requests, to fulfill the services you have requested, and all items listed in the “How We Use Your Information” section of this Privacy Policy.

We may share your Personal Data for the purposes described in this Privacy Policy with:

  • volunteer board and chapter officers and leaders who have signed volunteer agreements and confidentiality waivers.  
  • partners, suppliers and subcontractors, for the performance of obligations arising from your account, or any other contract we enter into with them or you or to provide you with the information, products and membership services that you request from us
  • analytics and search engine providers that assist us in the improvement and optimization of our Site
  • trusted third-party companies and individuals to help us provide, analyze, and improve the Site and our membership services (including but not limited to data storage, maintenance services, database management, web analytics and payment processing)
  • sponsors
  • speakers

PRMIA uses third parties to process credit card transactions, to organize events, to manage and develop various online resources, and for other general services to support the Mission of PRMIA. We will only transfer your Personal Data to trusted third-parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.

Current third party affiliates:

  • ASI
  • Accredible
  • EventBrite
  • Google Analytics
  • Google My Business
  • GoToMeeting
  • GoToWebinar
  • Hedd
  • Informz
  • Itasca Books
  • LockLizard
  • LogMeIn
  • Marketpartner.com
  • MentorcliQ
  • NextThought
  • PayPal
  • Pearson VUE
  • Sprout Video
  • Stripe
  • Vimeo
  • The Wall Street Journal
  • WebEx
  • YouTube
  • YourMembership

Ongoing Transfers of Personal Information

The personal information that you provide to us may be transferred across state or country borders for the purposes of data storage, consolidation, retrieval, and to effectively manage customer information. Before PRMIA begins to transfer personal information to any third party acting as our agent, we will confirm that they have adopted, are subject to, or contractually obligated to comply with principles and objectives substantially equivalent to this Privacy Policy.

Email

You may be sent emails or notifications in your PRMIA account profile to advise of a new feature or new resource available on the Website, or general communications related to your use of the Website. These messages are sent for general interest. If you wish to opt-out of this type of communication, you may block these communications from the PRMIA mailbox or by clicking a 'manage my preferences' link or an unsubscribe link when such is provided.

You may choose to email PRMIA with comments or questions regarding the Website services. We use this information to improve our service to you or to respond to your requests. Prior to doing so, please see email security provision above. There are times when your message is forwarded, as e-mail to another staff support person who may be better able to help you. Except for authorized law enforcement investigations, we do not share our email with any unaffiliated organizations. See the security statement below for further information.

Cookies

We use data collection devices such as "cookies" on certain pages of the Website. The Cookie stores information to allow you to navigate throughout the website without the need for repeated logins. We may track your usages of certain web pages and services to enhance and personalize your membership experience.

This Website contains links to other sites that are not owned or controlled by PRMIA. Please be aware that PRMIA is not responsible for the privacy practices of such other sites.

We encourage you to be aware when you leave our site and to read the privacy statements of each and every Website that collects personally identifiable information.
This privacy statement applies only to information collected by this Website.

Discussion Forum, PRMIA Account Profile, Credential Directories, Weblogs, Resume and Job Posting Service

If you use the services on this site, you should be aware that any personally identifiable information you submit can be read, collected, or used by other users of these services, and could be used to send you unsolicited messages. In addition, if you choose to voluntarily use these services, you have no expectation of privacy in any of the information you divulge through such. We are not responsible for the personally identifiable information you choose to submit. We reserve the right to prohibit access by visitors who use these services in a manner inconsistent with PRMIA's Terms of Use.

The Discussion Forum, PRMIA Mailbox and Weblog services are intended to facilitate communication among Website users, and the views expressed do not necessarily reflect those of PRMIA. The posting of defamatory comments or material that infringes the rights of others has no place in such communications and will not be permitted. Although PRMIA and its affiliates are not responsible for comments included in these services, PRMIA reserves the right to review communications and delete them if they are not appropriate and the poster’s right to access the services may be revoked. You should also be aware that such activities may subject you to civil actions or criminal penalties.
Use of these services is at your own risk. Your use of these services constitutes an agreement that you will not hold PRMIA or its affiliates liable for anything said or done as a result of your use of these services at any time.

Use of these services signifies that you are in total agreement to the terms contained here within. If you disagree with any of these terms, then please do not use these services.
PRMIA reserves the right to ban anyone from using these services at any time and for any reason they deem necessary to include, but not limited to: abusive language, disrespect of others, causing a disturbance, or purposely annoying others.

Networking

For purposes of facilitating the exchange of ideas and best practices, your name, title, company affiliation, city, state or province, county, areas of interest, background, photograph and PRMIA certification may be viewed by other members. You may opt to have this information unavailable to other members by changing your privacy options online.

Right to be Forgotten

You may request any of your information at any time and can also request that it be forgotten (permanently deleted) from the PRMIA database.  This request can be made by email or phone (support@prmia.org or +1-612-605-5370).  You will need to verify your identity before your information is removed.  Please note that removal of certain information may cause permanent deletion of exam scores, certification status and credentials.  

General Disclaimer

PRMIA provides access to the Website solely for educational and networking purposes for its members. While access to the Website and participation in the various services provided on the Website is facilitated by PRMIA, PRMIA and its affiliates accept no responsibility for the opinions and information provided by others. PRMIA and its affiliates do not assume any responsibility or liability in connection with actions taken as a result of any information exchanged through this website. PRMIA and its affiliates disclaim all warranties with regard to information posted on this site, whether posted by PRMIA or any other party; this disclaimer includes all implied warranties of merchantability and fitness. In no event shall PRMIA and its affiliates be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, arising out of or in connection with the use or performance of any information posted on this site.

PRMIA and its affiliates are not responsible for the security of information until it is transmitted to, and in the possession, of PRMIA. Notwithstanding the foregoing, PRMIA and its affiliates are not responsible for any liability related to the collection, maintenance, and storage of information gathered by PRMIA in connection with the facilitation of the services provided by this Website.

Access to Personally Identifiable Information

Your personally identifiable information is stored in our database records. If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, delete or deactivate it by updating your PRMIA profile.

Data Integrity

In addition to providing you with access to your personal information, we take other reasonable steps to ensure that the data we collect is reliable for its intended use, accurate, complete, and current. For example, we will only collect personal information that is relevant for its legitimate and intended purposes.

Security

The security of your personal information is important to us. When you enter sensitive information (such as credit card number) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL).

E-mail, which is different from the encrypted transmissions described above, is not secure. If you choose to send such information via email, you do so at your own risk.
We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

If you have any questions about security on our Website, email us at support@prmia.org.

Changes in this Privacy Statement

If we decide to change our Privacy Policy, we will post those changes to this privacy statement, on the PRMIA website, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this privacy statement at any time, so please review it frequently.

If we make any material changes to this Privacy Policy or the way we use, share or collect personal Data, we will notify you by revising the “Effective Date” at the top of this web page, prominently posting an announcement of the changes on our Site, or sending an email to the email address you most recently provided us (unless we do not have such an email address) prior to the new policy taking effect.

Any changes we make to this Privacy Policy in the future will be posted on this page and, where appropriate, notification sent to you by email. Please check back frequently to see any updates or changes to this Privacy Policy.

Our Commitment to Children's Privacy

Protecting the privacy of the children is especially important to us. For that reason, we do not collect or maintain information from those we actually know are under 13 years of age, and no part of Website is structured to attract anyone under 13 years of age.

Privacy Policy Compliance

We are committed to complying with all applicable laws and regulations governing the collection and use of personal information. From time to time, PRMIA will review its personal information collection, use, and disclosure practices in order to assure that we are complying with our Privacy Policy and applicable laws and regulations.

Legally Required Disclosures of Personal Information

We may, when permitted or required by law or court order, collect, use, and disclose personal information pursuant to procedures that do not require giving notice or acquiring consent from affected users. This may include, but is not limited to, circumstances under which we may be required to disclose personal information in connection with law enforcement investigations. Therefore, although we are committed to maintaining the privacy and security of your personal information to the extent possible, we cannot and do not promise that your personal information will always remain private.

Your Acceptance of Our Privacy Policy Terms

Your use of the Website and any dispute over privacy is subject to this Privacy Policy and our Terms of Use. If you have any concerns about the privacy or security of your personal information, please contact us at support@prmia.org. We will attempt to resolve your inquiry in a timely manner.

By using this Website and participating in any of PRMIA services, you consent to the Privacy Policy. If you do not wish to agree with this policy, please do not use this Website or participate in any PRMIA service. PRMIA reserves the right, at its discretion, to change, modify, add, or remove portions of this policy at any time. Your continued use of this Website following the posting of changes to these terms means that you accept such changes.

Contact Us

If you have any questions or suggestions regarding our Privacy Policy, please contact us at: support@prmia.org.